Procurement Specialist

Background:

The Afghanistan Civil Aviation Authority (ACAA) was recently established based on the newly approved Civil Aviation Law (CAL) as an independent authority to manage the Civil Aviation Activities in the country. The Civil Aviation Law was endorsed by Parliament in October 2012 and approved by H.E. President Hamid Karzai in December 2012, and following the presidential confirmation, it was published in the official gazette of the Ministry of Justice in January 2013. The ACAA is now functioning independently under its approved structure.

Overview:

The Italy government has agreed to provide the Afghan Civil Aviation ‘Soft Loan’ with the aim of upgrading the major airports in the country; the so called development will be completed in below phases:

Phase I - The provision of infrastructure, facilities and equipment to meet essential ICAO standards

Phase II - A new Terminal and passenger facilities to meet the expected demand and development of the cargo hub

Phase III – A new runway with lighting and signage that meets international standards.

The Herat airport is planned to be one of four major International Airports in Afghanistan, alongside Kabul,Mazar-e Sharif and Kandahar. The airport presently, manages approximately 350,000 passengers a year, mainly for internal flights. When the airport achieves certification from the International Civil Aviation Authority (ICAO), it will be able service many more international flight routes, potentially connecting Herat to the United Arab Emirates, Turkey and, during the Hajj, to Saudi Arabia as well as Afghanistan’s other neighboring countries. After the upgrade to ICAO standards, it is anticipated that the number of passengers travelling through the airport could, be in the region of 1,000,000 a year. The cargo area that is currently under military control will be handed over to the ACAA on NATO’s departure planned for the end of 2016. The establishment of this international airport is considered to be of paramount importance for the improvement of the socio-economic situation and prosperity, not only for Herat Province, but to Afghanistan as a whole. The aim of the project is not only to upgrade the airport but to make Herat the first airport in Afghanistan that will be fully ICAO compliant and totally run by fully trained Afghan staff.

The Procurement and Finance Senior Specialist will be responsible for managing and directing the overall operations of the project including Procurement, Finance & Logistics activities of the project ; The individual supervises the operations staff and works closely with deputy director general of ACAA.The individual reports to the deputy director of technical.

Responsibilities:

Maintains regular communication with the donor and senior management team and providing relevant and timely information for planning and decision making purposes.

Oversees and manage project operations processes, development and updating templates and receipt of service documentation.

Provide technical procurement and financial advice to the ACAA leadership to develop and maintain a proper transparent and accountable procurement and contract management system within the ACAA.
Provide technical advice on procurement and financial issues to ACAA and do prepare procurement plan, standard SBDs, IFBs, RFQs and RFPs.

Prepare the evaluation reports of goods, works and services and provide technical and procurement advice to the ACAA award authorities.

Control the award contract cost to be within the approved budget.
Review of payment documents of the contractors and suppliers and provide technical advise to accelerate the payment processes to be made on time and have a proper disbursement of the approve budget within a financial year.

Ensure that systems and procedures agreed for procurement of goods works and services are followed

Communicate with the donors for obtaining necessary NoLs and approvals.

Produces accurate and timely operational reports as required for internal management and donors as appropriate and requested.
Traveling to the regional and provinces for the supervision of the operational activities.

Tasks stated above are indicative only. Due to the complex operating environment, the tasks are subject to substantial change to respond to the needs of the project or the organization.

Any other task as assigned by ACAA DDG-Technical.

Job Requirements:

Minimum Bachelor Degree or preferably a Master Degree in business Administration

Evidence of a specialized training/education in procurement;

Minimum of 5years directly relevant experience in procurement implementation and management;

Proven experience in public procurement sector and demonstrable experience in using and implementing procurement actions according to Governmentof Afghanistan, and World Bank guidelines for procurement of goods, services, and works;

Submission Guideline:
Applicants are requested to submit a complete application package which must include all required documents to  farid.rawan@acaa.gov.af,farid_faizi2006@yahoo.com with a Subject line of (Application for the post of Senior Procurement Specialist ) before the closing date.